CONSTITUTION OF THE PAPILLION GUN CLUB
ARTICLE I – ESTABLISHMENT
The name of this organization shall be The Papillion Gun Club, Incorporated.
ARTICLE II – PURPOSE OF THE ORGANIZATION
- Education and safety instruction in the use of firearms
- To promote conservation of wild life
- To promote the art of trapshooting and Sportsmanship.
ARTICLE III – MEMBERSHIP
- Active Members:
- Any person reaching the age of 21, and whose goals are consistent with this organization’s, may apply for active membership on a Papillion Gun Club (PGC) application, and submitting same, containing a recommending signature of an active member, to the Secretary.
- An applicant may become an active member on probationary status, by an approved majority vote of the members present when a quorum exists. Applicants may be voted on for probationary membership only at the quarterly meetings, and after six months, will be voted on for permanent membership, with an approved majority vote by the members present when a quorum exists. Any active member may request that a secret ballot be taken when voting.
- Any member that cannot attend a meeting may designate his/her spouse to represent the member’s vote by proxy. The proxy voter must notify the presiding officer prior to the meeting of whom the member is they are representing and they have been designated to vote for same.
- Honorary Members:
- Any active member having ten consecutive years as a member, and retires from regular full-time employment, may request to become an honorary member. A majority of the members present, when a quorum exists, may vote honorary membership for the requesting member. Retirement from full time employment may be waived if a member has 25 consecutive years of membership.
- Honorary members shall be entitled to all privileges of the organization, except they shall not be eligible to hold office in the organization and they shall not be afforded the privilege of voting.
- Honorary members are exempt from dues.
- Active membership shall be limited to 150 members. (amended: September 21, 2004)
ARTICLE IV – OFFICERS
- The officers of the corporation shall be:
- Officers will be nominated and elected at the May meeting and assume their respective office the following first of July.
- Any nominee receiving a majority of the votes cast by secret ballot, when a quorum exists, shall be declared the officer elect for the position voted upon.
- Any officer nominee must be an active member in good standing.
- Any active member in good standing may hold the same office no more than three consecutive years. He may be elected to the same office as previously held if a one year interval occurs.
- There shall be an Executive Committee consisting of the four elected officers and the immediate past President.
- There shall be a Board of Directors, consisting of The Executive Committee and three (3) elected members-at-large. The elected members-at-large will serve decreasing incremental terms from one to three years. Nominations will be made at each May meeting, with one member being elected for a three (3) year term, with subsequent elected members serving two (2) and one (1) year(s) respectively. There will be no term limitations. The Board of Directors will be empowered to make decisions for the “Club” when time is of the essence. (Amended: November 2004)
ARTICLE V – DUTIES OF OFFICERS
- The President of this organization shall:
- Preside at all meetings
- Have general supervision of the affairs of the club
- Be presiding officer of the Executive Committee
- Appoint standing and special committees and chairperson(s) of special events
- Be an ex-official member of all committees.
- The Vice-President of this organization shall:
- Serve as President in the President’s absence
- Be responsible for duties as assigned by the president
- Handle other duties as designated by the Club President.
- The Secretary of this organization shall:
- Record and keep minutes of all meetings
- Prepare all correspondence
- Prepare a membership roster and issue membership cards annually
- Handle other duties as designated by the Club President or Vice-President.
- The Treasurer of this organization shall:
- Collect all dues and monies owed to the club
- Disburse funds upon order of the Executive Committee
- Be responsible for all monies of the club
- Provide an accounting of all monies at each regular meeting
- Handle other duties as designated by the Club President or Vice-President.
- The Executive Committee shall be responsible for the conduct of the business of the organization between regular meetings.
ARTICLE VI – OFFICER VACANCIES
- A vacancy in the office of the President shall be filled by the Vice-President becoming President and serving the un-expired term.
- Other officer vacancies shall be filled by appointment of the President to serve the un-expired term.
ARTICLE VII – DISMISSAL OF MEMBERS AND REMOVAL OF OFFICERS
- Dismissal of any member for just cause may occur at any meeting with a motion of any Member, and a two-thirds vote by secret ballot of the members present, when a quorum exists, constituting immediate termination of membership.
- An officer may be removed from office for just cause by a motion at any meeting. A two-thirds vote by secret ballot of the members present, when a quorum exists, shall constitute immediate removal from office.
ARTICLE VIII – DUES
- Dues and initiation fees will be established by the general membership at the annual meeting held in May each year.
- Two levels of membership are:
- Regular working membership and dues will be $50 (unless changed by the membership) and the members must work 20 hours per calendar year with 10 hours at club sponsored shoots, and 10 hours as assigned by the officers. A fine of $5 will be assessed for each hour less than the required 20 hours and must be paid prior to the end of the year and before the renewal for the new year will be accepted. The executive committee will be responsible for appointing a member to monitor the hours and collection of fines, and for allowing hours switched between the two categories. The executive committee will also be responsible for exceptions to the number of hours worked such as military duty, family illness, and other reasons determined by the executive committee.
- Non-working members dues will be $150, annually (unless changed by the membership) and the member will be exempt from any work hours, but encouraged to help at any time.
- Members will sign a form stating their preference for working or non-working membership when paying renewal dues.
- Dues are due by the first day of January each year and are considered delinquent at the winter meeting. After the winter meeting, if dues are not paid, the member will be dropped from the membership rolls.
ARTICLE IX – QUORUM
- Notice of all scheduled meetings shall be noticed in writing and/or electronically by email to all active members of the Papillion Gun Club at least 72 hours prior to the start of the meeting.
- In order to conduct business, a quorum shall consist of the active members or their proxy who are present, and in good standing, at the scheduled meeting.
ARTICLE X – PROCESS
All meetings will be conducted using Roberts Rules of Order.
ARTICLE XI – CONSTITUTIONAL CHANGES
Any change to this constitution may be made when submitted in writing and/or electronically by email and received by all active members of the Papillion Gun Club at least thirty (30) days prior to a scheduled meeting and subsequently approved by a majority of the active members when a quorum of one-third of the active membership exists.
ARTICLE XII – DISSOLUTION OF CLUB
In the event of dissolution of the Papillion Gun Club, the Board of Directors shall, after paying and making provisions for payment of all liabilities of the Organization, dispose of all assets of the Organization exclusively for the purpose of the Organization in such a manner, or to such organization operated for similar purposes as shall at the time qualify as an exempt organization under section 501 C(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors determine. Any such assets not so disposed of, shall be disposed of by the District Court of Sarpy County, exclusively for such purposes, or to such organizations as said Court shall determine.